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Satisfactory Academic Policy

 

Federal regulations require the College of Menominee Nation (CMN) Financial Aid Office to establish, and apply Satisfactory Academic Progress (SAP) standards consistently to all students. SAP is evaluated for any semester (fall, spring, or summer) you were in attendance and regardless of whether or not any financial aid was received. If you apply for aid in any semester and your academic history does not meet the defined standards found on the Standards of SAP, you will be considered ineligible and denied financial aid. The purpose of these standards is to ensure financial aid recipients are adequately progressing toward their degree. If you have lost eligibility, navigate to Appeal Process for information on getting aid reinstated either through your efforts or through the appeal process.

 

Your SAP status will determine whether or not you are eligible to receive Title IV federal (federal financial aid) and state aid in any term. All federal grants, federal work study, as well as state aid are affected if you fail to meet SAP. CMN Private Scholarships may also be affected.

 

Your SAP status does not affect your ability to enroll in courses, but it can affect your ability to receive aid to help cover course expenses. Please note that only degree-seeking students are eligible for financial aid. To maintain satisfactory progress, financial aid recipients must progress in the three areas listed below:

  1. Cumulative Grade Point Average (Qualitative)
  2. Hours Earned (Quantitative)
  3. Maximum Length of Study (Length of Study)

For Satisfactory Academic Progress (SAP) purposes, student’s academic records are reviewed by the financial aid office at the end of each semester, and the end of the summer term. Students will be notified if they are under SAP warning or suspension by the financial aid office, through their assigned student email account as well as contacted by their Student Achievement Specialist (SAS).

 

Standards of SAP

 

Federal regulations require the College of Menominee Nation to establish Standards of SAP, involving both Qualitative (cumulative grade point average) and Quantitative (cumulative hours earned compared to hours attempted), and maximum Length of Study. The standard measurements are as follow:

  1. Cumulative Grade Point Average (Qualitative): The student must receive a minimum of a 2.0 cumulative grade point average (GPA).
  2. Cumulative Hours Earned (Quantitative): The student must receive passing grades (A, AB, B, BC, C, CD, and D) in at least 67% of credits attempted. "W", "I", and “AW” grades will count against your attempted credit calculation.
  3. Maximum Length of Study (Length of Study): The student must complete their program within 150% of the published program credits in order to remain eligible for funding. This rule means that if you attempt more than 150% of the credit hours needed to graduate from your program of study, you will not be eligible to receive financial aid. All of the credits that have been attempted at CMN or transferred to CMN, whether you were eligible for financial aid or not, are counted in this 150% rule calculation.

Warning Status: is failure to meet the academic progress standards for one semester results in financial aid warning. Students on financial aid warning are eligible for Title IV Funds.

 

Suspension Status: is failure to meet the academic progress standards for two consecutive semesters may result in financial aid suspension. Students on financial aid suspension are not eligible for Title IV Funds.

 

Loss of aid eligibility does not prevent you from enrolling in courses, but it does affect your ability to receive financial aid to help cover the expenses. If you have lost eligibility due to not meeting SAP standards, you may be able to regain it by attempting credits on your own (without aid) until you meet all SAP standards. If you are able to do so, you must notify the Financial Aid Office. You may also regain eligibility with a successful appeal. All classes attempted are included in SAP even if the student does not receive Title IV Financial Aid. To regain eligibility of aid a student would need to adhere to the Appeal Process.

 

Appeal Process

 

A request for reinstatement of aid eligibility after a student has been deemed ineligible based on not meeting the SAP standards. Federal regulations allow for certain cases in which the school may waive the standards. Specifically, if a student’s failure to be in compliance with one or more areas of satisfactory academic progress due to events beyond the student’s control, such as a student’s extended illness, serious illness or death in the immediate family, or other significant trauma, and if such extenuating circumstances can be appropriately documented for the specific term(s) in which the deficiency occurred, the student may appeal to the Financial Aid Appeal Committee (FAAC).

 

Students must submit a SAP Appeal Form, Academic plan, and a Typewritten Statement, with documentation, addressing the circumstance(s) for each semester they failed to make SAP. Eligibility for title IV funding may be reinstated by the approval of appeal. The student has the full semester to appeal, adjustments to their schedule may be requested and they will be responsible for any charges that may come from these changes. Please see the financial aid office for questions regarding any charges.

 

If your appeal is granted, you will receive one semester of probationary financial aid. After that semester, you are expected to be meeting all SAP standards or you will remain ineligible. Students will be notified through their school email and contacted by their Student Achievement Specialist (SAS) regarding the decision of the Financial Aid Appeal Committee (FAAC) within 30 days of filing their appeal with their Student Achievement Specialist (SAS).

 

With the completion of their probationary semester, if the student has not met the Standards of SAP, the student may appeal to the FAAC to, again, be reinstated for another semester.

 

If your appeal is denied, you will be responsible for self-funding your educational cost. That may include using a CMN offered payment plan, personal resources or other funding sources you are able to locate. The Financial Aid office can and will discuss possible options available to students.

 

Students will be notified in writing, their student e-mail, and contacted by their Student Achievement Specialist (SAS) regarding the decision of the Financial Aid Appeal Committee (FAAC) within 30 of filing their appeal with their Student Achievement Specialist (SAS). If the student does not agree with decision the students may request a review by the Chief of Academic Officer (CAO) whose decision will be final.

 

Repeated Coursework

 

The ability to repeat coursework is defined by institutional policy. However, repeated coursework may have an impact on your SAP status. Successfully repeating a course can help raise your cumulative GPA (i.e. to reach the cumulative 2.0 standard). The grade from your most recent attempt replaces the prior grade and is used to determine cumulative GPA. However, each time you take a course it counts toward your attempted credit limit. The initial attempt will count as will any repeated attempt.

 

Incomplete classes/grades

 

Incomplete grades count as attempted credits and therefore affect the measurements of completion rate and maximum timeframe. Students that do not complete the coursework in the timeframe allowed by institutional policy will have the “I” lapse to an “F”. That “F” will then also affect the cumulative GPA measurement.

 

Other Eligibility Factors/Considerations

 

Changed/added majors

 

In some cases students may decide to pursue multiple majors or will decide to change their major. Students who attempt to do so will still be monitored for maximum timeframe limitations in the same manner as all students. Depending on the timing of the change and/or the difference between the majors, length of time may be a problem for students and a loss of aid eligibility may result. A student may meet with their SAS to carefully review your situation to prevent loss of eligibility before the completion of any degree requirements. It is important to note as well that, per regulation, once it has been determined a student has met the graduation requirements in a degree program, their aid eligibility will cease.

 

Consortium Agreements

 

If you have a Consortium Agreement on file for a given semester, those credits will count as credits attempted but not completed until an official transcript is reviewed by the Registrar's Office. Be sure to submit an unofficial transcript as soon as your semester is finished. Consortium credits will impact the maximum timeframe and completion rate measurements. Since GPA does not transfer from other colleges or universities, grades from Consortium Agreement credits will not affect your cumulative GPA.

 

Transfer Credits

 

All accepted transfer credits will be counted as attempted and completed credits when measuring cumulative completion rates and attempted credit maximums. All credits transferred to CMN are counted in this 150% rule calculation. Transfer students are encouraged to meet with a Student Achievement Specialist (SAS) in order to ensure proper course selection and to develop a plan for program completion.

 

SAP FAQ

 

FORMS

SAP Appeal Form

Financial Aid Academic Plan