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Admission and Aid

Financial Aid


Return of Title IV Policy


Federal regulations determine how Federal Student Aid (Title IV) funds are handled when a recipient of those funds withdraws entirely prior to the end of a payment period or period of enrollment. If a student officially withdraws, known as a total withdrawal, before a semester or term has ended, a calculation must be made to determine what portion of the student’s federal aid should be returned. Any student that withdraws prior to 60% of the completion of the semester can expect to have some repayment of funds due.


On behalf of the student, the College of Menominee Nation may be required to send funds back to the federal government based on funds that were unearned, using the students’ last date of attendance. The instructors are required to take attendance at the beginning of class every class period. This is what the financial aid representatives use to determine the students last date of attendance. A student is awarded aid for a semester or term and should that student not complete that semester or term due to a total withdrawal or an unofficial withdrawal some of that aid was not earned and will need to be returned.


The last documented date of attendance is used in the R2T4 calculation when an unofficial withdrawal is determined. Navigate to Withdrawals for more information.


Per federal regulations, the financial aid office will perform an R2T4 calculation within 30 days of date the institution determines the student withdrew. An institution is required to return any unearned Title IV funds as soon as possible but no later than 45 days after the date of determination of a student’s withdrawal. If the R2T4 Calculation results in an amount to be returned that exceeds the school’s portion, the student may be required to repay funds. If a student meets the criteria for a post withdrawal disbursement (PWD), you will be notified of your eligibility within 30 days from the date the institution determines your date of withdrawal. A PWD is when a student received less title IV aid than the amount earned. A post withdrawal disbursement of any federal grant funds would first be used toward any outstanding charges before any funds are returned to the student. IF a PWD is still needed the grant funds will be disbursed as soon as possible but no later than 45 days after the date the school determines the student withdrew. One final note: any credit balances given to a student’s account due to the R2T4 and Institutional refund calculation will be disbursed as soon as possible and no later than 14 days after the date the calculation was done.


Federal Title IV funds affected include both Federal Pell Grants, and Federal Supplemental Grants. The repayment priority is as follows:

  1. Federal Pell Grant
  2. Federal Supplemental Grant
  3. Other Federal Aid Programs

Please Note: State funds are not considered Federal Title IV Funds, but the same R2T4 policies are applied.


Refund Formula


To determine the percentage of unearned aid, it’s our policy to use the number of CALENDAR DAYS enrolled in the award period. Using the instructors attendance sheets submitted through Empower, the students last date of attendance is determined. The formulas to determine what amount of unearned Title IV aid are as follows:


Percentage of term in attendance = Calendar days attended up to last date of attendance / total calendar days in terms (Less breaks of 5 consecutive calendar days or more)

Percentage of term not in attendance = 100 – percentage of term in attendance

Unearned Title IV Financial Aid = percentage of the term not in attendance * the amount of Title IV Financial Aid disbursed (or to be disbursed)




The number of calendar days in a full semester or enrollment period is 112 days long.


Last date of attendance is determined from attendance sheets submitted by instructors. For our example we will use a student that attended 28 calendar days and then withdrew.


Percentage term completed = 23/112 = 25%


Percentage of term not in attendance = 100% - 20% = 80%
(Please note the Department of Education rounding rules for R2T4s is to round to three decimal places. (For example, .4486 = .449, or 44.9 %”).


Percentage of term not in attendance = 100% - 25% = 75%


Title IV aid disbursed to student was $1000.00


Unearned Title IV Financial Aid = 75% (.75)


In order to make this determination, the last date the student attended class would be used as their unofficial withdraw date.




Withdrawal is defined as:

  • The date the student begins the withdrawal process prescribed by the school, OR...
  • The date the student provided the school with official notification of the intent to withdraw, OR...
  • The last date of an academically related activity that the student participated in, for a student who does not begin the process or provide notification. Academically related activity includes:
    • Physical class attendance where there is direct interaction between instructor and student
    • Submission of an academic assignment
    • Examination, interactive tutorial, or computer-assisted instruction
    • Participation in a study group
    • Participation in an online discussion about academic matters
    • Initiation of contact with instructor to ask question about academic subject.

All Withdrawals are to be completed with the students Student Achievement Specialists (SAS).


Unofficial withdrawals are defined as students who begin a semester but cease attending classes at some point during the semester/term without officially withdrawing from the College of Menominee Nation.


Within 30 days of the end of the semester, we will determine the date a student unofficially withdrew from CMN using their last date of attendance and calculate the amount of aid, if any, that needs to be returned to the Title IV programs.


If you meet the federal criteria for a post withdrawal disbursement, disbursement of Title IV aid after withdrawal was determined, the student will be notified of their eligibility 30 days from the date the institution determines they withdrew.