Registrar's Office

• Cultural Integrity: It is important to recognize and implement Native American language, culture, and values, ensuring that we honor the significance of our perseverance. 
• Service Excellence: We aim to model and promote commitment to the community of our students, staff, faculty, and other stakeholders. 
• Ethical Conduct: We uphold the highest standards of ethical behavior, ensuring confidentiality, accuracy, and fairness in the management of student records and information.
• Community Engagement: We actively engage with our campus community, collaborating with students and stakeholders to continuously improve our services and support the collective success of our institution.
• Lifelong Learning: We promote and support ongoing education and professional development for our staff, ensuring that our team remains knowledgeable and responsive to the evolving needs of our students and the academic environment.

By aligning our mission and values with those of the College, we strive to contribute to the overarching goals of nation-building and the perpetuation of American Indian scholarship and culture.

F.E.R.P.A., or the Family Educational Rights and Privacy Act of 1974 is a federal law that pertains to the release of and access to student educational records. The law, which seeks to protect the rights of students and to ensure the privacy and accuracy of education records, applies to all schools that receive funds under applicable programs administered by the U.S. Department of Education. (AACRAO, n.d.)

Here are some Q&As from AACRAO:

• What are a student's rights under FERPA?
  • The right to inspect and review their education records.
  • The right to seek to amend education records that are believed to be inaccurate of misleading.
  • The right to demand that personally identifiable information be disclosed only with student consent, except to the extent that FERPA authorizes disclosure without consent.
  • The right to file a complaint against the institution
• What is an education record?
  • An education record is any record which contains information that is personally identifiable to a student, and is maintained by the university or by a party or organization acting on behalf of the school. Education records may include: written and printed documents; electronic media; magnetic tape (microfilm and microfiche); film; diskette or CDs; video or audio tapes. This includes transcripts or other records obtained from a school in which a student was previously enrolled.
• What information is not considered part of an education record?
  • Sole possession records or private notes of individual staff or faculty that are not accessible or released to other personnel; law enforcement or campus security records; employee records (unless contingent upon attendance); medical records; alumni records.
• What is directory information?
  • Under FERPA, some information included in a student's education record is defined as directory information. Institutions may disclose that information without violating the law if it has specifically designated that information as "directory information." Directory information may include: name; address; telephone number; major field of study; dates of attendance; current enrollment status (full-time/part-time); class standing; receipt or non-receipt of a degree; academic awards received

*sourced from the American Association of Collegiate Registrars and Admissions Officers (AACRAO)

What does this mean for me as a student at CMN?

1. This means that we cannot disclose any personally identifiable information (PII) without written acknowledgment to anyone other than the student.
2. Anytime that another agency or individual would like to request any student’s official educational record(s) will need to have a release of information signed. This form can be found on the student portal: FERPA Release of Information Form.
3. The release will be valid for one year and must specify the type of information that is to be released.